APPENDIX B – CONSULTATION DOCUMENTS
Engagement Communication
A copy of the email notification sent to consultees registered on councils’ consultation database is below. The text was adapted for the different audiences and letters sent to those who opted to receive postal notifications.
Date sent: 24 January 2022
From: haveyoursay@southandvale.gov.uk
Subject: Have your say on our draft Joint Design Guide
Dear
Sir/Madam
We’re asking for your views on our draft Joint Design Guide -
a document that provides guidance on how new development in our
area can be designed and constructed to the highest quality and
sustainability.
The guide provides steps and design principles that will be
considered when deciding on all future planning applications
– whether it’s a resident looking to build an extension
or a developer building a large housing site.
It will help applicants understand what makes high-quality design
and inspire them to reach these standards.
We want your input on how the draft Joint Design Guide sets out
what makes a high-quality and sustainable development and how we
ensure there are clear steps for developers and others to
follow.
To help you understand what the guide is about and the principles
it contains, we’ve created an easy to
use website.
It tells you in more detail what the draft Joint Design Guide is
and how it will be used as well as outlining the key design
elements: place and setting; natural environment; movement and
connectivity; space and layout; built form; climate and
sustainability.
We are carrying out a six-week consultation which runs
from Tuesday 18 January to 11.59pm on Tuesday 1 March
2022. We would like to invite your comments on
the draft
Joint Design Guide.
How to comment
The quickest and easiest way to comment is to use
our online
comment form
Note that this is a unique link just for you and is tied to your
email address. If you would like to forward this message to anybody
else, please refer them to the public
link to the survey.
What happens next
After the consultation period ends, we will consider your comments
and make appropriate changes to the Joint Design Guide before we
adopt it. Once adopted, which we expect to happen in late Spring
2022, the Joint Design Guide along with a consultation statement
and a consultation summary report, will be published on
our South and Vale websites
shortly afterwards.
We look forward to hearing your views.
Kind regards
Adrian Duffield
Head of Planning
South Oxfordshire and Vale of White Horse District
Councils
If you need support to access the consultation materials, or if you
have any questions about this consultation please contact on
email urbandesignteam@southandvale.gov.uk or
call 01235 422600.
If you have any queries about the survey form or require it in an
alternative format (for example: large print, Braille, audio,
email, Easy Read or alternative languages) please
email haveyoursay@southandvale.gov.uk or
call 01235 422425.
A print version of the website is available to view at all
libraries across both districts. Please visit our websites to find
out more information: South or Vale.
We
currently have Covid-19 safety procedures in place at the council
offices that mean public visits are by appointment only, so if you
would like to view hard copies at the council offices, please
contact us on 01235 422600 or email urbandesignteam@southandvale.gov.uk so
we can discuss options with you.
Opt out: If you do not wish to receive further emails
from us like this, please click
here,
and you can ask to be removed from our consultation mailing list.
Please note, we may still need to contact you for certain
consultations if we have a legal obligation to do so.
Data protection: To find out how your personal data is
used for this consultation and for information on how the council
holds, uses and stores your personal data, please refer to our
planning consultation privacy policy on our South or Vale website.
Extension notification
A copy of the extension email notification sent to consultees registered on councils’ consultation database is below. The text was adapted for the different audiences and letters sent to those who opted to receive postal notifications.
Date sent: 2 February 2022
From: haveyoursay@southandvale.gov.uk
Subject: Have your say on the draft Joint Design guide – extension to the consultation period
Dear
Sir/Madam
We wrote to you on 18 January to invite you to take part in a
consultation on our draft Joint Design Guide.
A few people had technical issues accessing
the draft
Joint Design Guide website.
Please accept our apologies if you had difficulties.
We have now resolved these technical issues and
are extending the consultation period by two
weeks to make up for the disruption.
The new deadline to provide your comments is 11.59pm on Tuesday 15
March.
If you have already responded, you do not need to do so again,
unless you feel any technical problems you encountered
significantly affected your response and you would like to comment
again.
If you have already begun responding, and saved your progress in
the survey, you can return to continue your response as
normal.
If you missed our previous email, then you can find out more about
the draft Joint Design Guide and how to comment below.
We’re asking for your views on our draft Joint Design Guide -
a document that provides guidance on how new development in our
area can be designed and constructed to the highest quality and
sustainability.
The guide provides steps and design principles that will be
considered when deciding on all future planning applications
– whether it’s a resident looking to build an extension
or a developer building a large housing site.
It will help applicants understand what makes high-quality design
and inspire them to reach these standards.
We want your input on how the draft Joint Design Guide sets out
what makes a high-quality and sustainable development and how we
ensure there are clear steps for developers and others to
follow.
To help you understand what the guide is about and the principles
it contains, we’ve created an easy to
use website.
It tells you in more detail what the draft Joint Design Guide is
and how it will be used as well as outlining the key design
elements: place and setting; natural environment; movement and
connectivity; space and layout; built form; climate and
sustainability.
You can view
the website by clicking here,
and then provide your comments using our online
comment form.
Note that this is a unique link just for you and is tied to your
email address. If you would like to forward this message to anybody
else, please refer them to the public
link to the survey.
What happens next
After the consultation period ends, we will consider your comments
and make appropriate changes to the Joint Design Guide before we
adopt it. Once adopted, which we expect to happen in late Spring
2022, the Joint Design Guide along with a consultation statement
and a consultation summary report, will be published on
our South and Vale websites
shortly afterwards.
Please accept my apologies once again.
Kind regards
Adrian Duffield
Head of Planning
South Oxfordshire and Vale of White Horse District
Councils
If you need support to access the consultation materials, or if you
have any questions about this consultation please contact on
email urbandesignteam@southandvale.gov.uk or
call 01235 422600.
If you have any queries about the survey form or require it in an
alternative format (for example: large print, Braille, audio,
email, Easy Read or alternative languages) please
email haveyoursay@southandvale.gov.uk or
call 01235 422425.
A print version of the website is available to view at all
libraries across both districts. Please visit our websites to find
out more information: South or Vale.
We currently have Covid-19 safety procedures in place at the
council offices that mean public visits are by appointment only, so
if you would like to view hard copies at the council offices,
please contact us on 01235 422600 or email urbandesignteam@southandvale.gov.uk so
we can discuss options with you.
Opt out: If you do not wish to receive further emails
from us like this, please click
here,
and you can ask to be removed from our consultation mailing list.
Please note, we may still need to contact you for certain
consultations if we have a legal obligation to do so.
Data protection: To find out how your personal data is used for this consultation and for information on how the council holds, uses and stores your personal data, please refer to our planning consultation privacy policy on our South or Vale website.
Poster
A copy of the poster issued to all libraries in both districts is below.
